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Quick Guide


Quick guide for iPhone userQuick guide for iPad user


» Cortado Workplace on your iPad:

 

Quick Links


» Cortado Workplace on the PC or Mac:

  • With the Cortado HTML5 client, you benefit from a web interface that allows you to access your Workplace account from any PC or Mac by simply using an HTML5-enabled browser. Log in at: https://workplace.cortado.com »

  • Alternatively, you can connect your Workplace storage with just a few clicks, and without any additional software installation, as a cloud drive to your PC or Mac. How it works: PC | Mac



Cortado Workplace on your iPad


Opening Cortado Workplace

  • To use Cortado you require iOS 4.1 firmware or higher.
  • After installing you will find the application “Cortado Workplace” in the main menu of your iPad.
  • Open Cortado Workplace via its application icon.

Registration

  • When you open Cortado Workplace for the first time, you will be prompted to register.
  • After you registered successfully you will receive a welcome e‑mail with your login credentials. Please read the e‑mail instructions carefully.

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Multiple device support

  • You can use the same Cortado account on different devices.

  • Enter your e-mail address and your password to login.

 

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Quick Start

  • FAVORITES: Here you can add all those folders to which you want to be able to navigate directly.

  • WEB: Here, you can make screenshots of web pages and save them as a PDF-file. See Save web pages as a PDF »

  • SCAN: An image that you capture here is stored as a PDF file. See Scan-to-PDF »

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Accessing folders and files

  • LOCAL DRIVE: Use this directory for documents saved locally on your device. In the INBOX 1 subfolder you can find for example e-mail attachments that you forwarded using the OPEN IN CORTADO function from your e-mail application to your CORTADO client. See Open E-Mail Attachments in Cortado »
  • WORKPLACE: Use this directory to access files and folders saved in your personal password-protected online storage. You can also link the Cortado Workplace directory to your Mac or PC via WebDAV or copy files to there from your "Local Drive" directory.
  • CORTADO MAIL: You can find here all e‑mail attachments that you have forwarded to your Cortado Workplace. To do so, forward the respective e‑mail to  save@workplace.cortado.mobi .

    Please note: When sending documents to your Cortado account the sender's e-mail address must resemble the registered Workplace e-mail address. Otherwise the e-mail attachment can't be assigned to your Workplace account.

 

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Organizing folders

  • Selecting folders/drives:  Tap on the required directory or folder. If you wish to move to the previous level, tap on the folder icon with the orange arrow in the upper left of the display.

  • Creating a new folder:  Tap on the TOOLS icon in the upper right of the display and then on the NEW FOLDER icon. Name the folder and confirm with FINISH.

  • Renaming folders:  Long tap a folder, then choose TOOLS and then the RENAME icon. Enter the desired name and confirm with FINISH.

  • Deleting folders:  Long tap a folder. Then choose TOOLS and then the DELETE icon. Tap on the red icon in front of the file and then on DELETE.

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File functions


Select a file by short tapping it and then choose the TOOLS icon in the upper right of the display. You then have the following options:

Preview  
Tap on the VIEW icon to see the whole file.
Renaming  
Tap on the RENAME icon and enter the new file name. Confirm with FINISH.
Refreshing  
Tap on the REFRESH icon.
Deleting  
Tap on a file or folder and then the DELETE icon. Tap on the red icon in front of the file and then on DELETE.
Filtering  
Tap on the SEARCH icon and then partially enter the name of the required file or folder. Then tap on SEARCH.
Printing  
Print files saved locally on your device or saved on the Workplace directory. See Printing »
Sending documents as e-mail attachments:  You can send files from your CORTADO client via e-mail. See Sending files as e-mails »

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    Managing files

    • Cutting or copying files:  First tap the file and keep your finger on the file for a moment. When you take your finger away from the file, the various options will then be displayed.
    • Pasting files:  Select the required option and navigate to the required directory. Keep tapping the screen until the PASTE option appears.

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    Encrypt files

    To protect your locally saved documents if the device is stolen, the option is available to encrypt individual or all documents.
    • You can activate encryption for all documents in your general settings (see: Apple support » ).
    • To encrypt individual documents in your Local Drive 1 directory, long tap the file. Then choose MORE and then ENCRYPT.
    • The encrypted document can be recognized by the lock icon (you may need to refresh the view).
    • Follow the same steps and choose DECRYPT to decrypt the document.


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    Edit files

    • If you wish to further edit a document that has been saved to your Workplace, open it by tapping twice.

    • A tap appears at the top of the screen. The buttons OPEN IN… are located there. At this point a list of programs available for editing the relevant file format on your device appear. An open Word document can then be imported to Pages for example for further editing.

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    Save edited files in Workplace

    • If you want to save a document again to your Workplace account after editing it (in “Pages”), select the document in the document overview within “Pages” and tap on the icon in the upper left of the display. Then choose the option E-mail.

    • Then choose the file format for sending the document (e.g Pages, PDF or Word).

    • Enter  save@workplace.cortado.mobi  as the e‑mail recipient.

    • After sending, you will then find the document on your CORTADO MAIL Workplace drive.

    • If you have connected your Workplace directory via WebDAV to your Mac or PC , alternatively select the option COPY TO WEBDAV.


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    Open E-Mail attachments in Cortado

    • Open the e-mail application on your iPad and then the e-mail with the attachment you want to save.

    • In the opened attachment, tap on OPEN IN CORTADO.

    • The Workplace app then opens automatically and the Inbox 1 folder (if not already existing) is created in the Local Drive directory.

    • Your e-mail attachment now is in the Inbox 1 folder.


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    Sending files as e‑mails

    • Select a file by short tapping it and then choose the TOOLS icon in the upper right of the display.
    • Tap on the icon "Send files as e-mail" and then on the icon E-MAIL.
    • You can now either enter an e-mail address or, by taping on the blue plus icon, select an e-mail address from your contacts.
    • Then tap on SEND.


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    Export PDF files from Workplace

    • Open the required PDF file in your Workplace account by tapping twice.

    • Tap on the open PDF once again.

    • A tap appears at the top of the screen. The buttons OPEN IN... are located there. At this point a list of programs available for editing the relevant file format on your device appears such as iBooks and Stanza.

    • Tap on the required program to choose it. 


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    Printing

    • Select a file by short tapping it and then choose the TOOLS icon in the upper right of the display.

    • Then tap on the icon PRINTING.

    • Under KNOWN PRINTERS you can find all Wi-Fi printers that you have previously chosen or added as favorites.

    • Select one of these printers and then tap on PRINT. The print process is initiated.

    • To choose other printers, or to add them manually, tap on „Manage Wi-Fi Printers”.

    • All printers available in the Wi-Fi network are displayed here. Here you can choose one of the displayed printers. As soon as you tap on one of these printers, the print process is initiated.

    • You also have the option to add a new printer manually to the list.

    • To do so, tap on ADD NEW PRINTER, enter the printer name and IP address.

    • Then tap on "Select Printer Type" and choose the manufacturer and then the respective driver for your printer.



    Printing in private Wi-Fi networks:
    • To print in your private Wi-Fi network, your need a Wi-Fi router with a printer connection. Please refer to your Wi-Fi router’s handbook for further information.
    • Please ensure that the printer as well as you mobile device is connected via Wi-Fi. Now you can print directly with Cortado Workplace without switching on your computer.
    • If your mobile device cannot automatically find your printer, then enter the IP address (if necessary the name) of your Wi-Fi router. Many routers have 192.168.1.1. as their IP address. Please refer to your router’s handbook for further information.

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    Save web pages as a PDF

    • At quick start access tap at WEB.

    • Enter an internet address in the web browser, and confirm with OPEN.

    • The tap on the camera icon in the upper left of the display.

    • A PDF file is then created in the WEB PAGES folder in your local device.

    Scan-to-PDF 2
    • At quick start access tap on SCAN.

    • After photographing the object such as a contract or a brochure, a preview will be displayed.

    • As soon as you tap USE, a PDF file will be stored on your local drive in subfolder INBOX 1 . Now it can be:
      - Renamed (see File options » ) 
      - Printed (see Printing » ) 
      - Send as an e-mail (see Sending as an e-mail » )
      - Copied to your Workplace directory (see Managing files » )

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      1. Files saved to the INBOX folder cannot be encrypted. First copy & paste these files to another folder in the Local Drive directory.
      2. Scan-to-PDF can not be used with the iPod touch as it has no camera.


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